Senior Purchase Order Management Specialist

A leading organisation in Kuala Lumpur is seeking a Senior Purchase Order Management Specialist to join their regional team. This role offers you the opportunity to play a pivotal part in ensuring high-quality, efficient, and compliant execution of purchase order management processes.

What you'll do:

• Execute end-to-end purchase order processing including PR-triggered PO creation, changes, order confirmation follow-up, and coordination of approval workflows to ensure accuracy and timely completion.
• Support downstream invoice and payment-related activities by validating PO-based invoice relevance, resolving complex price and quantity discrepancies, and preparing accurate documentation for payment processing.
• Maintain and update supplier, material, and P2P master data relevant for purchase order processing such as purchasing info records and price conditions while initiating corrective actions where needed.
• Manage supplier-related operational data required for effective PO execution including onboarding setup, contract linkage, source-of-supply connections, and performance data to support transactional procurement activities.
• Handle P2P case tickets related to invoice blocks, supplier inquiries, and purchase order corrections by resolving escalations efficiently and identifying opportunities for process improvement.
• Monitor open purchase orders, incoming deliveries, and goods receipt issues through close collaboration with warehouses, suppliers, and business units while coordinating root-cause resolution including supplier dispute handling.
• Process special PO scenarios such as inter- or intra-company transfer purchase orders and down payment initiation according to defined procedures.
• Ensure adherence to P2P policies, documentation requirements, and internal controls by advising stakeholders on best-practice standards.
• Support financial and operational period-end activities relevant to purchase order management including GR/IR clarification, open PO review, and issue resolution in coordination with Accounts Payable and Finance.
• Guide others on documentation requirements across the purchase order process including PO approval workflows, goods receipt controls, and invoice-related compliance.

What you bring:

• Advanced proficiency in P2P and procurement systems such as SAP MM/FI or Ariba including purchase order processing workflows, master data handling, and troubleshooting complex exceptions.
• Strong accuracy in transactional procurement processing with ownership for data quality reliability audit readiness throughout all stages of the process.
• In-depth knowledge of purchase order management processes covering PR-to-PO flow confirmations goods receipt relevance invoice matching compliance requirements.
• Ability to resolve complex operational P2P issues conduct root-cause analysis drive corrective actions across suppliers warehouses internal stakeholders.
• High attention to detail in PO execution master data maintenance price quantity validation financially relevant transaction data ensuring compliance minimising risk.
• Good understanding of documentation requirements across the purchase order process including approval workflows goods receipt controls invoice-related compliance guiding others effectively.
• Customer-service mindset able to manage escalations coordinate efficiently with suppliers warehouses business units internal stakeholders fostering positive relationships.
• Ability to handle confidential supplier commercial financially relevant data appropriately ensuring compliance risk awareness best-practice handling at all times.
• Experience as subject matter expert or senior operator is advantageous demonstrating depth of knowledge within procurement operations.
• Relevant education in Supply Chain HR Engineering or related field or equivalent vocational qualification with strong experience considered.

What sets this company apart:

This organisation stands out for its dedication to creating an inclusive workplace where collaboration knowledge sharing and supportive leadership are valued above all else. Employees benefit from flexible working arrangements that foster both professional growth and personal wellbeing. Generous pension contributions reflect the company’s commitment to long-term security while ongoing training opportunities ensure that every team member can continue developing their skills. The culture here is built around dependability empathy teamwork making it an ideal environment for those who thrive on communal success rather than individual competition. With a focus on nurturing talent through mentorship guidance this employer offers stability encouragement recognition for your achievements within a regional context that values diversity inclusion mutual respect.

What's next:

If you are ready to take your career further in a collaborative environment where your expertise is valued apply now!

Apply today by clicking on "apply" button, or email us at jeff.leong@robertwalters.com

Thank you for your application, do note that only shortlisted candidates will be contcted by our hiring team.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C