Corporate Secretarial ( 3 - 7 years )

A leading organisation in Kuala Lumpur is seeking a Corporate Secretarial talent to join their team.This role offers you the opportunity to work within a supportive and knowledgeable team, where your expertise will be valued and your professional growth encouraged. You will play a pivotal part in ensuring compliance with statutory requirements, supporting governance processes, and maintaining meticulous records.

What you'll do:

You will be entrusted with responsibilities that are central to the smooth operation of the Corporate Secretarial Department.

• Draft resolutions and minutes of meetings from scratch, ensuring accuracy and clarity in all documentation produced for the Group’s Board Meetings and General Meetings.
• Prepare position papers and proposals as required by the Company Secretary or superior, demonstrating thorough research and analytical thinking.
• Organise and co-ordinate the Group’s Board Meetings, General Meetings, and any ad hoc meetings efficiently, including preparation of meeting papers, reports, checklists, and related materials.
• Maintain all statutory documents, records, and files (both physical and archive) in systematic order to ensure easy retrieval and compliance with regulatory standards.
• Assist the Company Secretary in all aspects of the corporate secretarial function as well as compliance and governance activities across the Group.
• Utilise online systems for uploading statutory forms and returns accurately; stay updated on relevant digital platforms used for corporate filings.
• Ensure familiarity with the Companies Act 2016, rules, regulations, guidelines of relevant Acts; apply this knowledge to daily tasks and compliance work.
• Support the team by carrying out any other duties assigned by the Company Secretary or superior as necessary to meet departmental objectives.

What you bring:

The ideal candidate for the Corporate Secretarial Executive position brings substantial experience gained over several years within corporate secretarial roles.

• Possess ICSA or MACS qualification; finalists with relevant corporate secretarial experience may also be considered for this role.
• Bring at least three to five years of proven experience in corporate secretarial work within a similar environment.
• Show familiarity with Companies Act 2016 as well as rules, regulations, guidelines of relevant Acts; some experience in compliance work is advantageous.
• Demonstrate responsibility through pro-active approach to tasks; meticulous attention to detail is essential for maintaining accurate records.
• Exhibit pleasant personality coupled with good attitude; strong team spirit is vital for collaborative success within the department.
• Display excellent analytical thinking abilities along with effective problem-solving skills; these qualities are crucial when preparing position papers or proposals.
• Have experience drafting resolutions/minutes of meetings from scratch; adept at preparing meeting papers/reports/checklists for board meetings is advantageous.
• Be familiar with online systems used for uploading statutory forms/returns; digital literacy supports efficient workflow management
• Maintain systematic order of statutory documents/records/files (physical/archive); organisational skills underpin successful compliance.

What sets this company apart:

This organisation stands out for its unwavering commitment to fostering an inclusive workplace where every team member’s contributions are valued. The leadership style emphasises supportiveness—encouraging knowledge sharing across departments so that everyone feels connected within a communal network. The company prioritises dependability by recognising those who consistently deliver high-quality results while nurturing interpersonal relationships built on trust and respect. With a focus on compliance excellence backed by robust governance frameworks, employees can take pride in being part of an organisation that upholds industry standards without compromising on warmth or collegiality. Whether you are seeking career advancement or simply wish to thrive within a pleasant environment surrounded by knowledgeable colleagues—the company provides ample resources for both personal fulfilment and professional achievement.

What's next:

If you feel ready to contribute your expertise within a supportive team environment where your skills will be recognised—this is your moment!

Apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C