Office Coordinator

An exciting opportunity has arisen for an Office Coordinator to join a thriving organisation in Penang, where your enthusiasm and interpersonal skills will be at the heart of creating a welcoming and efficient workplace.

This role is perfect for someone who enjoys building meaningful connections across teams, thrives in a setting that values trust and shared purpose, and is eager to make a positive impact on the office environment. As an Office Coordinator, you will play a pivotal part in managing site facilities, coordinating engaging events, and ensuring health and safety standards are met—all while working closely with supportive colleagues from HR, IT, and global management. If you are passionate about fostering a collaborative atmosphere and enjoy being the go-to person for both day-to-day operations and special projects, this position offers you the chance to shine. Flexible working opportunities, exposure to diverse teams, and the ability to shape the culture of the workspace await you.

• Be at the centre of office life by coordinating events, supporting facilities needs, and partnering with various teams to ensure smooth daily operations.
• Enjoy a highly collaborative environment where your input is valued and your efforts directly contribute to a positive workplace culture.
• Benefit from flexible working opportunities and ongoing support as you help set the tone for an inclusive, energetic office community.

What you'll do:

As an Office Coordinator, you will immerse yourself in a varied role that places you at the heart of office operations. Your days will be filled with opportunities to connect with colleagues across departments as you coordinate everything from event logistics to facilities management. You will be trusted to manage access control systems efficiently while also serving as a key point of contact for building management. Your organisational talents will shine as you plan memorable events in partnership with internal committees dedicated to social engagement, diversity & inclusion, and charitable causes. By overseeing procurement processes for essential supplies and taking detailed meeting minutes, you will help keep everyone informed and equipped. Your proactive approach will ensure that health and safety measures are always prioritised in collaboration with global teams. Additionally, your support during onboarding will help new team members feel welcomed from day one. This role offers you the chance to make a tangible difference every day by nurturing a positive work environment where everyone can thrive.

• Coordinate access control procedures to ensure secure entry and exit for all staff and visitors within the office premises.
• Serve as the primary liaison with building facilities management to address maintenance issues, improvements, and general upkeep of the workspace.
• Plan and execute a variety of events including booking accommodation, restaurants, venues, and collaborating with internal committees for social initiatives.
• Oversee procurement processes for IT equipment, stationery, branded merchandise, and other essential office supplies to maintain seamless operations.
• Take accurate minutes during site-related meetings and distribute them promptly to relevant stakeholders for effective follow-up.
• Work closely with social, diversity & inclusion, and charity committees to roll out engaging events that foster team spirit and inclusivity.
• Collaborate with global site teams to implement best practices in health and safety as well as business continuity planning across the Penang location.
• Manage onboarding requirements for new joiners by coordinating with technology, facilities, and HR teams to ensure a smooth transition into the company.
• Independently handle day-to-day site facility needs while maintaining open communication with local leadership and support teams.
• Support business continuity initiatives by ensuring all protocols are up-to-date and effectively communicated throughout the office.

What you bring:

The ideal candidate for this Office Coordinator position brings not only practical experience but also genuine warmth when interacting with others. Your background may include roles in office administration or event coordination where your attention to detail ensured nothing was overlooked. You understand how important it is to maintain open lines of communication—whether you're working alongside building managers or supporting internal committees focused on social responsibility. With your knack for organisation, you'll keep procurement running smoothly so that everyone has what they need when they need it. Taking meeting minutes comes naturally because you're attentive during discussions; distributing these notes helps keep everyone aligned on next steps. Most importantly, your approachable manner makes it easy for new joiners—and long-time colleagues alike—to feel supported every step of the way. In this role as Office Coordinator, your commitment to teamwork ensures that every project benefits from collective effort while your enthusiasm inspires those around you.

• Your excellent interpersonal skills enable you to build strong relationships across multiple teams within an organisation.
• You have proven experience in event planning or office administration where attention to detail was crucial for success.
• Your familiarity with facilities management allows you to confidently liaise with building management on maintenance or improvement projects.
• Your organisational abilities allow you to manage procurement processes efficiently for IT equipment, stationery, merchandise, or other supplies.
• You are comfortable taking clear meeting minutes that capture key decisions and action items for distribution among stakeholders.
• Your collaborative nature makes it easy for you to partner with social committees or cross-functional groups on various initiatives.
• You possess strong problem-solving skills that help you navigate novel challenges in a fast-changing environment while remaining calm under pressure.
• Your enthusiasm brings energy into the workspace as you set a positive tone for colleagues each day.
• You have experience supporting onboarding processes by coordinating requirements between technology, facilities, or HR teams.

What sets this company apart:

This organisation stands out through its unwavering commitment to fostering an inclusive workplace where every individual’s contribution is valued. Employees benefit from flexible working opportunities designed to support work-life balance while encouraging personal growth within their roles. The company’s dedication to collaboration is evident in its active support of social initiatives led by diversity & inclusion committees as well as charity partnerships—ensuring that employees can participate in meaningful activities beyond their core responsibilities. With access to knowledgeable colleagues across global locations and ongoing training opportunities tailored towards professional development, team members are empowered not just to succeed but also to shape the future direction of their workplace culture. Here in Penang, you'll find yourself surrounded by people who genuinely care about making a difference together—creating an environment where kindness thrives alongside productivity.

What's next:

If you are ready to bring your energy and organisational talents into a role where every day offers new ways to connect with others and make an impact—this is your moment!

Apply today or email me at jack.moh@robertwalters.com.my to discuss this new opportunity.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C