Payroll Analyst

A leading global medical device organisation is seeking a Payroll Analyst to join their team in Penang.

This is an exceptional opportunity for you to play a pivotal role in delivering accurate, timely, and compliant payroll services across multiple countries. You will be empowered to work independently while collaborating closely with HR, Finance, and external partners, ensuring seamless payroll operations that support the company’s global strategy. The organisation values your expertise and offers a supportive environment where your attention to detail, commitment to confidentiality, and passion for continuous improvement will be highly appreciated. With flexible working opportunities and exposure to international payroll practices, this position provides the perfect platform for you to further develop your career within a reputable and inclusive business.

• Take ownership of end-to-end payroll delivery for several countries, ensuring accuracy and compliance with local regulations while supporting a global workforce.
• Collaborate with cross-functional teams including HR, Finance, and external vendors to resolve queries efficiently and drive process improvements.
• Benefit from flexible working opportunities and ongoing training designed to enhance your professional growth in a supportive and knowledgeable environment.

What you'll do:

As a Payroll Analyst based in Penang, you will be entrusted with managing complex multi-country payroll operations from start to finish. Your day-to-day responsibilities will involve processing various types of employee compensation changes while maintaining rigorous standards of accuracy. You will collaborate extensively with HR partners and finance colleagues as well as external vendors to ensure seamless service delivery. Your analytical skills will be put to use through regular audits and reconciliations that uphold data integrity. By staying abreast of evolving statutory requirements across different jurisdictions, you will help the organisation remain compliant at all times. Additionally, you will have the chance to contribute towards process standardisation initiatives and system implementations that drive operational excellence. Your ability to manage confidential information discreetly will be essential in fostering trust within the team.

• Oversee the complete payroll cycle for assigned countries, ensuring all employees are paid accurately and on schedule in accordance with statutory requirements.
• Process all payroll transactions such as new hires, terminations, promotions, salary adjustments, bonuses, and other compensation changes with meticulous attention to detail.
• Conduct thorough validation, reconciliation, audits, and analysis of payroll data to maintain integrity and accuracy at all times.
• Ensure full compliance with local employment legislation, tax regulations, statutory reporting obligations, and employer responsibilities.
• Coordinate expatriate payroll administration including tax reporting, filings, and related compliance matters where applicable.
• Review the impact of equity compensation transactions on payroll processing to guarantee precise outcomes.
• Partner with Global Business Services (GBS) teams to ensure accurate accounting entries, reconciliations, and comprehensive reporting for payroll activities.
• Support both internal and external audits as well as regulatory reviews by providing necessary documentation and responding promptly to inquiries.
• Manage relationships with HR teams, Accounting departments, GBS units, and external service providers to deliver high-quality payroll services while resolving employee queries efficiently.
• Safeguard the confidentiality and security of sensitive payroll data, systems access, and documentation at all times.

What you bring:

To excel as a Payroll Analyst in this organisation’s Penang office, you will bring substantial experience overseeing regional or multi-country payrolls within a shared services or centre of excellence setting. Your educational background in accounting or related fields underpins your technical expertise. You are adept at navigating complex statutory frameworks across different countries while ensuring every aspect of the payroll process remains compliant. Your analytical mindset enables you to identify discrepancies quickly during audits or reconciliations. You thrive when collaborating with diverse stakeholders—whether it’s resolving queries from HR partners or liaising with external vendors—and your communication style is always clear and considerate. Advanced Excel skills allow you to manipulate large datasets efficiently while maintaining accuracy. Above all else, your commitment to safeguarding confidential information ensures that trust is maintained throughout every interaction.

• Bachelor’s degree in Accounting, Finance, Human Resources, Business or a related discipline is required for this role.
• 5–8 years of progressive experience managing multi-country payroll operations within a GBS or Shared Services environment is essential.
• Comprehensive understanding of payroll processes including employment legislation, taxation rules, statutory compliance requirements across different regions.
• Proven track record in managing payroll audits as well as regulatory inspections and compliance activities effectively.
• Exceptional analytical abilities combined with strong reconciliation skills enabling you to interpret complex financial data accurately.
• High level of attention to detail allowing you to juggle multiple priorities while consistently meeting critical deadlines.
• Demonstrated stakeholder management capabilities along with effective business partnering skills when working collaboratively across functions.
• Experience working with outsourced payroll providers as well as hands-on knowledge of various payroll systems; prior involvement in implementation or transformation projects is advantageous.
• Advanced proficiency in Microsoft Excel coupled with solid working knowledge of other Microsoft Office applications is expected.
• Unwavering integrity demonstrated by your ability to handle sensitive information discreetly while upholding confidentiality at all times.

What sets this company apart:

This manufacturing and production organisation stands out as a global leader in medical technology committed to improving lives through innovation and quality care. Employees benefit from being part of an inclusive workplace culture that values collaboration and mutual respect. The company invests heavily in professional development through ongoing training opportunities tailored to individual needs. Flexible working arrangements are available so you can achieve an optimal work-life balance without compromising on career progression. You’ll find yourself surrounded by knowledgeable colleagues who are eager to share their expertise—creating an environment where everyone can learn from one another. The business also places great emphasis on ethical conduct and social responsibility which resonates throughout its operations worldwide. Joining this team means becoming part of a network that genuinely cares about its people’s wellbeing while striving for excellence together every day.

What's next:

If you are ready to take the next step in your career journey within a globally respected organisation that values your expertise—this is your moment!

Apply today or email me at jack.moh@robertwalters.com.my to discuss this exciting opportunity further.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C