Finance and Human Resources Administrator

A leading organisation in the industrial automation engineering sector is seeking a Finance and Human Resources Administrator to join their expanding team in Bayan Lepas

This role offers you the opportunity to be at the heart of a fast-growing market, with a focus on machine vision, deep learning, and IIOT technologies. You will play a pivotal part in managing both finance and HR functions, ensuring smooth operations across accounts, payroll, compliance, and administration. The company values flexibility, training opportunities, and supportive leadership, making this an ideal environment for those who thrive in inclusive teams and are eager to grow professionally. If you are looking for a position where your attention to detail, organisational skills, and interpersonal abilities will be highly valued—and where you can make a meaningful impact—this is the perfect opportunity.

• Join a rapidly expanding organisation at the forefront of industrial automation technology, offering exposure to cutting-edge machine vision and deep learning solutions.
• Enjoy flexible working opportunities and access to ongoing training that supports your professional development within a supportive leadership structure.
• Be part of an inclusive team where your dependability, enthusiasm, and knowledge are recognised and rewarded through generous pension contributions and collaborative work culture.

What you'll do:

As a Finance and Human Resources Administrator based in Bayan Lepas, you will immerse yourself in a diverse range of responsibilities that span finance management, HR administration, and operational support. Your day-to-day activities will involve preparing detailed financial reports, overseeing payroll processes for Malaysian employees—including statutory submissions—and facilitating seamless onboarding experiences for new hires. You will also manage office expenses efficiently while coordinating travel arrangements for colleagues. Ensuring that office facilities remain in top condition is crucial; you’ll handle property agreements as well as maintenance tasks. Administrative duties extend to shipping logistics for both internal operations and customer needs. Success in this role requires proactive engagement with team members across departments to drive continuous improvement initiatives. Your ability to foster collaboration within the team will help shape strategic plans that align with the organisation’s long-term goals.

• Handle the full set of accounts including preparation of monthly financial and sales reports while maintaining accurate filing and documentation in both hard copy and digital formats.
• Support HR administration by managing payroll processes, attendance records, leave analysis, and compliance with government statutory requirements such as EPF, SOCSO, EIS, PCB, and e-invoicing.
• Assist with employee onboarding activities including setting up work desks, conducting office tours, issuing keys, and supporting staff welfare initiatives.
• Monitor office expenses related to stationery and equipment purchases to ensure cost effectiveness while supporting colleagues with corporate travel arrangements such as hotel and flight bookings.
• Manage office and warehouse rental agreements along with property-related bills to maintain efficient facility operations.
• Oversee administrative functions including shipping matters for both company and customers while ensuring timely renewal of licenses and insurance in compliance with government regulations.
• Maintain office facilities such as printers and air conditioners to prevent breakdowns and ensure optimal working conditions for all staff members.
• Provide guidance on staff claims and reimbursements by checking compliance with company handbook policies and promoting employee welfare.
• Liaise effectively across departments to support continuous improvement initiatives in procedures and policies relevant to finance, HR, and administration.
• Contribute actively to team discussions regarding resource management, problem-solving strategies, and collaborative planning for long-term business objectives.

What you bring:

The ideal candidate for the Finance and Human Resources Administrator role brings proven experience from similar positions within industrial automation or related sectors. Your educational background equips you with strong technical knowledge in accounting or business administration. You excel at using Microsoft Office tools for precise documentation management. Your interpersonal skills allow you to communicate clearly across languages—English, Chinese, Bahasa Malaysia—ensuring effective collaboration among colleagues. You demonstrate unwavering integrity when handling sensitive information related to payroll or employee welfare. Your positive outlook energises the team environment while your organisational abilities help balance multiple priorities seamlessly. Experience with insurance matters or staff claims further enhances your suitability for this multifaceted role. Adaptability is key; you thrive when contributing ideas that improve processes or policies within finance or HR.

• Must possess at least LCCI/Diploma/Advanced/Higher/Graduate qualification in Accountancy, Finance, Banking or Business Administration/Management or equivalent.
• Previous experience as an Accounts cum Admin/HR Executive within a similar industry is highly desirable.
• Proficiency in Microsoft Office suite (Excel & Outlook) is essential for effective document management and communication.
• Strong attention to detail is required for maintaining accuracy in financial reporting and information administration.
• Excellent written and verbal communication skills in English, Chinese, and Bahasa Malaysia are necessary for liaising across diverse teams.
• Ability to handle confidential information with high levels of personal integrity and ethics is critical for HR-related tasks.
• Demonstrated time management skills enable you to organise schedules efficiently while handling multiple concurrent tasks under pressure.
• Positive attitude combined with energetic personality helps create excitement within the workplace environment.
• Experience managing employee insurance matters as well as staff claims/reimbursements according to company policy is beneficial.
• Capability to adapt flexibly to changing demands while supporting continuous improvement initiatives within finance or HR functions.

What sets this company apart:

This organisation stands out as a leader in industrial automation technology—driving innovation through machine vision, deep learning applications, IIOT integration, and more. Employees benefit from flexible working opportunities that accommodate individual needs while fostering communal growth through supportive leadership structures. Training programmes are regularly offered so you can expand your skillset alongside knowledgeable peers who value inclusivity. Generous pension contributions reflect the company’s commitment to long-term employee wellbeing. The workplace culture emphasises collaboration: every team member’s input is respected as part of shared success. With modern facilities maintained at optimal standards—and resources dedicated to professional development—you’ll find an environment where your talents are nurtured for sustained career advancement.

What's next:

If you are enthusiastic about joining an inclusive team where your expertise will be valued every day—apply now!

Apply today by sending your CV to desmond.khoo@robertwalters.com.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C