Corporate Secretarial, Senior Executive

A leading organisation in Kuala Lumpur is seeking a licensed Senior Executive, Corporate Secretarial with 3+ years of experience. This role offers the chance to support compliance, governance, and board matters across a dynamic business environment. You will manage statutory obligations, facilitate board and shareholder meetings, and work closely with senior management to ensure effective communication and decision‑making.

Job Responsibilities

• Ensure compliance with laws, regulations, and listing rules, including Bursa Malaysia requirements.
• Maintain statutory records such as registers of directors, shareholders, and corporate filings.
• Prepare and file documents including annual returns, financial statements, announcements, and disclosures.
• Organise board meetings by preparing agendas, distributing papers, recording minutes, and documenting resolutions.
• Facilitate communication between the board, senior management, and internal teams to ensure smooth decision implementation.
• Coordinate AGMs/EGMs including notices, proxy forms, and related documentation.
• Support shareholders during AGMs/EGMs by addressing queries and ensuring compliance with disclosure standards.
• Engage regulators such as CCM and Bursa Malaysia, handling queries and compliance matters professionally.
• Liaise with auditors, legal advisors, and external stakeholders on corporate secretarial issues.
• Implement SOPs for secretarial activities to ensure consistency, efficiency, and team development.

Requirements

• Membership with The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) or another recognised professional body。
• At least 3 years’ proven experience in a corporate secretarial function within a public listed company or similar environment is essential for this position.
• Possession of ICSA certification or a relevant degree demonstrates your technical proficiency in company secretarial practice.
• A strong understanding of Malaysian corporate regulations, governance frameworks, statutory obligations for public companies, listing requirements (e.g., Bursa Malaysia), and disclosure standards is vital.
• Exceptional attention to detail ensures that statutory books are meticulously maintained and all filings are completed accurately within strict deadlines.
• Excellent stakeholder management skills enable you to communicate effectively with regulators, auditors, legal advisors, shareholders, board members, senior management teams, and colleagues at all levels.
• Outstanding organisational abilities allow you to coordinate multiple projects simultaneously while prioritising tasks according to urgency and importance.
• Demonstrated ability to work collaboratively within a team-oriented environment while upholding integrity, accountability, customer orientation principles as well as learning agility.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C