Personal Assistant to Managing Director

A leading organisation in Prai, Penang is seeking a Personal Assistant to the Managing Director who will play a pivotal role in supporting executive operations and ensuring seamless day-to-day management.

This position offers you the chance to work closely with a respected leader, providing comprehensive admin and secretarial support while acting as a dependable point of contact for both internal and external stakeholders. You will be entrusted with confidential matters, requiring your utmost discretion and reliability. The organisation values flexibility, inclusivity, and professional growth, making this an ideal opportunity for someone who thrives in a supportive environment where your contributions are recognised and appreciated. If you are looking for a role that combines responsibility, collaboration, and exposure to high-level decision-making processes, this is the perfect fit for you.

• Work directly with the Managing Director, gaining valuable insight into executive leadership and organisational strategy while contributing meaningfully to business success.
• Enjoy flexible working opportunities and exposure to diverse tasks ranging from calendar management to stakeholder coordination, allowing you to develop your skills across multiple areas.
• Be part of a supportive team culture that values dependability, discretion, and collaborative problem-solving, ensuring your professional growth and job satisfaction.

What you'll do:

As a Personal Assistant to Managing Director based in Prai, Penang, you will be at the heart of executive operations—ensuring that every aspect of daily management runs smoothly. Your role will involve coordinating schedules, preparing essential documents for meetings or presentations, arranging travel plans both locally and internationally, tracking task progress for timely completion, liaising with various stakeholders including internal teams and external partners, handling confidential information with absolute discretion, assisting with administrative duties such as correspondence management or file organisation, responding flexibly to ad hoc requests or projects from the Managing Director, and supporting ongoing initiatives through adaptability. Success in this role requires you to be highly organised, proactive in anticipating needs before they arise, dependable in delivering results under pressure while maintaining accuracy and attention to detail. Your ability to collaborate effectively within a supportive team environment will ensure that you contribute positively not only to executive leadership but also to overall organisational success.

• Organise and manage the Managing Director’s calendar by scheduling appointments, meetings, and events with careful attention to detail and priorities.
• Draft, edit, and prepare documents such as reports, letters, presentations, and other materials required by the Managing Director for daily operations.
• Arrange and coordinate meetings by preparing agendas, taking minutes during discussions, and following up on action items to ensure completion.
• Plan and book travel itineraries including accommodations and transportation for both domestic and international trips as needed by the Managing Director.
• Track progress on tasks assigned by the Managing Director by monitoring deadlines and ensuring timely completion of all responsibilities.
• Act as a liaison between the Managing Director and internal departments, customers, suppliers, and business partners to facilitate effective communication.
• Handle sensitive information with professionalism by maintaining strict confidentiality at all times when dealing with confidential matters.
• Assist with day-to-day administrative duties such as managing correspondence, organising files, and supporting workload management for the Managing Director.
• Perform any additional responsibilities or projects assigned by the Managing Director in response to evolving business needs.
• Support ongoing initiatives by adapting quickly to changing priorities while maintaining a collaborative approach within the team.

What you bring:

The ideal candidate for Personal Assistant to Managing Director brings proven experience supporting senior executives through complex administrative tasks. Your educational background in Business Administration or Management provides a strong foundation for understanding organisational processes. You possess advanced proficiency in Microsoft Office Suite which allows you to create polished documents efficiently. Your communication skills—both written and verbal—are complemented by exceptional interpersonal abilities that help foster positive relationships across departments. Your organisational skills enable you to juggle multiple responsibilities simultaneously while maintaining accuracy under pressure. Reliability is key; your commitment ensures sensitive information remains secure at all times. You thrive when working independently yet value collaboration within teams. Adaptability is second nature; you respond swiftly when priorities shift so that executive needs are always met promptly. These qualities make you an invaluable asset capable of supporting high-level decision-making processes while contributing positively towards organisational goals.

• A Diploma or higher qualification in Business Administration, Management or related field demonstrates your foundational knowledge for this role.
• 2–5 years of proven experience as a Personal Assistant or Executive Assistant supporting senior executives ensures you are familiar with high-level administrative demands.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) along with other relevant tools enables you to handle document preparation efficiently.
• Strong communication skills both written and verbal paired with excellent interpersonal abilities allow you to connect effectively with stakeholders at all levels.
• Exceptional organisational skills empower you to multitask efficiently while prioritising responsibilities under pressure without compromising quality.
• High level of responsibility coupled with reliability means you can be trusted with sensitive information requiring strict confidentiality.
• Ability to work independently while maintaining a collaborative approach ensures you support both individual tasks and team objectives seamlessly.
• Discretion in handling confidential information is essential for protecting executive interests within the organisation.
• Flexibility to adapt quickly to changing priorities demonstrates your willingness to support the Managing Director closely whenever needed.

What sets this company apart:

This organisation stands out as an employer committed to fostering professional growth through meaningful exposure to executive leadership. Employees benefit from flexible working opportunities that accommodate evolving business needs while promoting work-life balance. The company values inclusivity—encouraging collaboration among diverse teams—and recognises individual contributions through supportive leadership practices. You will find yourself immersed in an environment where dependability is rewarded; discretion is respected; teamwork is celebrated; and continuous learning is encouraged through training opportunities tailored for personal development. By joining this organisation, you become part of a network dedicated not only to operational excellence but also employee well-being—making it an ideal place for those seeking long-term career satisfaction alongside impactful work experiences.

What's next:

If you are ready to take on this rewarding challenge as Personal Assistant to Managing Director in Prai Penang apply now!

Apply today by clicking on the link provided—submit your updated resume along with a brief cover letter highlighting your suitability for this exciting role.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C