Personal Assistant to Chief Executive Officer

An exciting opportunity has arisen for a highly dependable and considerate Personal Assistant to support the Chief Executive Officer in Penang. This role is perfect for someone who thrives in a supportive, collaborative environment and enjoys being at the heart of business operations. You will play a pivotal part in ensuring the CEO’s day runs smoothly, handling everything from complex diary management to confidential communications.

The organisation values flexibility, teamwork, and nurturing professional growth, making this an ideal position for those seeking both challenge and reward in their career. If you are looking for a role where your organisational talents and interpersonal skills will be truly appreciated, this is your chance to make a meaningful impact while enjoying flexible working opportunities and a warm, inclusive culture.

• Be the trusted right hand to the CEO, managing sensitive information with utmost discretion and supporting high-level decision-making processes.
• Enjoy a varied role that includes travel planning, meeting coordination, and acting as a key liaison between internal teams and external partners.
• Join a welcoming team that values collaboration, offers flexible working opportunities, and encourages ongoing professional development.

What you'll do:

As a Personal Assistant to the Chief Executive Officer based in Penang, you will be at the centre of daily business operations. Your role will involve providing seamless administrative support by expertly managing schedules, coordinating meetings with precision, preparing high-quality documents, and handling communications on behalf of the CEO. You will also take charge of organising travel plans—both local and international—ensuring every detail is meticulously arranged. In addition to these core duties, you will play an essential part in facilitating board meetings by preparing agendas, recording minutes accurately, and tracking follow-up actions. Your ability to liaise effectively with various departments ensures that all CEO-related activities run smoothly. By maintaining efficient filing systems and safeguarding confidential information, you help create an environment where trust is paramount. Your proactive approach in conducting research for briefings further empowers the CEO to focus on strategic priorities. Success in this role comes from your commitment to supporting others through excellent organisation, clear communication, empathy towards colleagues’ needs, and unwavering professionalism.

• Efficiently manage the CEO’s calendar by scheduling meetings, coordinating appointments, and ensuring all commitments are met seamlessly.
• Organise both internal and external meetings by handling logistics, preparing necessary materials, and ensuring all participants are well-informed.
• Prepare, edit, and proofread correspondence, presentations, and reports to ensure accuracy and professionalism in all communications.
• Handle incoming emails and phone calls on behalf of the CEO with sensitivity and promptness, maintaining clear lines of communication at all times.
• Plan and book domestic and international travel arrangements for the CEO, including flights, accommodation, transport, and detailed itineraries.
• Oversee expense claims and reimbursement processes to ensure timely submission and accurate record-keeping for all CEO-related expenditures.
• Arrange board meetings and executive team gatherings by managing invitations, taking comprehensive minutes, and following up on action items diligently.
• Liaise with internal departments such as HR and finance as well as external stakeholders to facilitate smooth operations related to the CEO’s activities.
• Safeguard confidential information by managing sensitive documents securely and assisting with strategic communications as required.
• Conduct research on relevant topics or projects to prepare concise briefings that enable the CEO to make informed decisions.

What you bring:

To excel as a Personal Assistant to the Chief Executive Officer in Penang, your background should reflect proven experience supporting senior leaders within complex organisations. Your expertise lies not only in managing diaries or arranging travel but also in building trusting relationships through honest communication and empathetic understanding of others’ needs. You bring proficiency with office software alongside strong written skills that ensure every document reflects clarity and professionalism. Your calm demeanour under pressure allows you to juggle competing priorities without losing sight of important details or deadlines. With several years spent working closely with C-suite executives—or equivalent leadership—you understand how vital it is to maintain confidentiality while acting as a reliable point of contact between stakeholders. A relevant degree underpins your practical knowledge; however, what truly sets you apart is your willingness to collaborate openly with colleagues from diverse backgrounds while nurturing an atmosphere of mutual respect.

• Demonstrated organisational abilities that allow you to manage multiple tasks efficiently while maintaining attention to detail across all responsibilities.
• A high level of discretion when dealing with confidential matters ensures trustworthiness in handling sensitive information for senior executives.
• Excellent written and verbal communication skills enable you to interact considerately with colleagues at all levels as well as external partners.
• Proficiency in Microsoft Office Suite—including Word, Excel, PowerPoint—and comfort with digital tools used for scheduling or document management.
• Strong interpersonal skills foster positive relationships within teams while supporting collaborative efforts across departments.
• Ability to multitask calmly under pressure so that deadlines are met without compromising quality or professionalism in any situation.
• Critical thinking capabilities help you anticipate needs before they arise while solving problems thoughtfully when challenges occur.
• At least three years’ experience supporting C-level executives provides valuable insight into executive workflows within fast-moving environments.
• A Bachelor’s degree in Business Administration or Communications (or similar field) demonstrates your academic foundation for this demanding position.
• Familiarity with industry-specific practices is considered an advantage but not essential if you bring enthusiasm for learning new concepts quickly.

What sets this company apart:

This organisation stands out for its commitment to fostering a supportive workplace where every team member feels valued for their unique contributions. Employees benefit from flexible working opportunities designed around individual needs—whether that means adjusting hours or occasionally working remotely—to promote work-life balance. The company places great emphasis on professional development by encouraging staff participation in training sessions tailored towards personal growth. Collaboration is woven into the fabric of daily life here: open communication channels ensure everyone’s voice can be heard regardless of their role or tenure. The leadership team takes pride in creating an inclusive environment where kindness prevails over hierarchy; achievements are celebrated collectively rather than individually. As part of this close-knit community based in Penang’s vibrant business district, you’ll find yourself surrounded by knowledgeable colleagues who are always willing to share insights or lend support when needed. Above all else, joining this organisation means becoming part of a network built on trust—a place where your wellbeing matters just as much as your professional success.

What's next:

If you are ready to take on a rewarding new challenge where your organisational talents will shine while making a real difference every day, we encourage you to apply now!

Apply today by clicking on the link provided—your next fulfilling career move awaits!

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C