Head of Admin, HR

An exciting opportunity has arisen for a Head of Administration to join a leading business events and exhibition services company based in Kuala Lumpur. In this pivotal role, you will oversee and strengthen the administrative operations that support large-scale trade shows, exhibitions, and venue solutions. * Play a key role in driving operational excellence across all divisions by establishing robust administrative processes and protocols that support business growth and compliance. * Benefit from a supportive environment that encourages continuous learning, teamwork, and personal development through structured training opportunities and inclusive practices. * Enjoy the satisfaction of leading a knowledgeable team while collaborating closely with management and other departments to ensure smooth asset management, vendor relations, and regulatory readiness.

What you'll do:

As Head of Administration based in Kuala Lumpur, you will play an instrumental role in orchestrating the smooth functioning of all administrative operations within the organisation.

• Oversee the administration department to guarantee efficient daily operations across multiple business units, fostering a collaborative atmosphere that supports all teams.
• Develop and implement standard operating procedures for asset tracking, licensing, procurement, record management, and compliance to ensure consistency and reliability.
• Act as the primary liaison between senior management and supporting departments such as legal, finance, human resources, information technology, and production to facilitate clear communication and effective problem-solving.
• Maintain comprehensive master records for all company assets including laptops, tools, printers, vehicles, and audio-visual equipment to ensure accurate tracking throughout their lifecycle.
• Supervise repair schedules, procurement activities, and disposal logs for assets to maximise value and minimise downtime.
• Manage relationships with vendors providing utilities, facilities management, courier services, and office equipment maintenance to secure dependable service delivery.
• Ensure all necessary licences—such as municipal permits (DBKL/MBPJ), construction certifications (CIDB), tenancy agreements, and event permits—are current and easily accessible for audit purposes.
• Monitor general and fire insurance coverage by tracking renewals and maintaining up-to-date risk inventories to safeguard company interests.
• Review purchase requisitions and vendor onboarding documents while ensuring procurement processes adhere strictly to company policy for transparency and audit-readiness.
• Collaborate with Finance and Project teams to confirm vendor payment readiness so that projects proceed without unnecessary delays.
• Mentor admin managers and executives by providing guidance on task prioritisation under pressure while promoting high standards of integrity in handling sensitive internal records.
• Produce detailed monthly reports covering asset logs, vendor performance metrics, licensing expiry dates, and internal task trackers for management review.

What you bring:

To excel as Head of Administration in this organisation based in Kuala Lumpur, your background should reflect substantial experience managing complex administrative functions within medium-to-large businesses.

• A Bachelor’s Degree in Office Management, Business Administration or a related discipline provides you with the foundational knowledge required for this role.
• At least seven years’ experience in administration roles equips you with deep practical understanding of best practices across diverse settings.
• A minimum of three years spent guiding teams demonstrates your ability to nurture talent through supportive leadership while ensuring dependable outcomes.
• Experience supporting operations within event-based or construction/logistics-heavy industries is highly valued as it brings relevant context to asset management challenges.
• A methodical approach combined with strong attention to detail ensures nothing slips through the cracks when juggling multiple priorities under pressure.
• Exceptional interpersonal skills allow you to collaborate effectively across departments while building trust among colleagues at every level.
• High levels of integrity mean you handle confidential records discreetly—protecting both people’s privacy and organisational interests at all times.
• Proficiency in producing clear monthly reports gives stakeholders visibility into key administrative metrics so they can make informed decisions.

What sets this company apart:

This organisation specialises in organising exhibitions and events, offering comprehensive services that include venue management, interior design, and multimedia product installations. The organisation has earned numerous awards and accolades for its innovative and high-quality services within the industry. With ambitious growth plans on the horizon – including preparations for public listing – you will find yourself at the heart of transformative projects that shape both company culture and business growth. Employees benefit from an outcome-based work environment, strong learning and growth opportunities, vibrant culture, and supportive colleagues and management team.

What's next:

If you are ready to take on a rewarding challenge where your organisational talents can make a real difference every day—this is your moment!

Apply today by clicking on the link below; we look forward to connecting with candidates who share our passion for excellence in administration.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C