Project Manager (Healthcare)

A leading healthcare organisation in Petaling Jaya is seeking an Executive Assistant & Project Manager to support the CEO. This role combines executive support with project management, giving you the opportunity to work closely with senior leadership, coordinate cross-functional initiatives, drive digitalisation projects, and ensure seamless communication across departments from project inception through to successful handover.

What you'll do:

As an Executive Assistant and Project Manager to the Chief Executive Officer based in Petaling Jaya, you will play a pivotal role in supporting executive priorities. Your daily responsibilities will include managing complex scheduling needs for the CEO, acting as a central point of communication between departments, compiling materials for board meetings, tracking action items through to completion, supervising new projects during their initial phases, coordinating digitalisation efforts across teams, and handling confidential correspondence. Success in this role requires you to anticipate challenges before they arise—such as scheduling conflicts or project delays—and proactively resolve them. You will be relied upon for your ability to coordinate multiple stakeholders efficiently while maintaining discretion at all times. By supporting both executive tasks and project management functions within a dynamic healthcare environment, you will help drive organisational progress while fostering a culture of collaboration.

• Manage the CEO’s calendar, appointments, and scheduling by prioritising competing requests and ensuring smooth coordination with internal departments and external parties.
• Act as a communication link between the CEO and all internal departments, relaying instructions, updates, and follow-ups accurately and on time.
• Coordinate with various departments to compile materials for board meetings and other leadership or committee meetings, preparing agendas and supporting documents ahead of schedule.
• Attend meetings alongside the CEO in the office as required; record notes, minutes, and follow-up actions to ensure accountability.
• Track outstanding action items arising from discussions led by the CEO, following up until closure and maintaining clear records.
• Monitor progress of new projects during their early-stage incubation phase under the CEO’s direction, identifying blockers and consolidating status updates across departments.
• Prepare progress summaries for review by the CEO, covering project status, risks, and recommended next steps for effective decision-making.
• Support identification of appropriate receiving departments when projects are ready to transition out of incubation, coordinating structured handovers.
• Assist with digitalisation priorities by coordinating relevant tooling, process improvements, and adoption efforts across departments.
• Draft, review, and manage correspondence, reports, and documentation on behalf of the CEO while maintaining confidentiality of sensitive information.

What you bring:

To excel as an Executive Assistant and Project Manager to Chief Executive Officer in Petaling Jaya, you will bring proven experience supporting senior leaders within complex organisations. Your background should include hands-on exposure to executive administration—ideally at C-suite level—with demonstrated ability in managing schedules, facilitating cross-functional communication, compiling board materials, tracking project milestones, and handling confidential information responsibly. You will possess strong interpersonal skills that enable you to build trust across teams while maintaining professionalism. Familiarity with digital tools such as AI-driven productivity systems will allow you to streamline processes efficiently. Your attention to detail combined with proactive problem-solving ensures that nothing falls through the cracks. Above all else, your commitment to collaboration makes you an invaluable partner within a supportive network dedicated to organisational excellence.

• Degree in business administration, management or a related discipline is required for this role.
• Prior experience as an Executive Assistant or Personal Assistant to C-suite or senior leadership is essential; exposure to board-level or multi-entity coordination is highly desirable.
• Working knowledge of project management fundamentals including tracking timelines, coordinating stakeholders, and status reporting gained through formal training or direct experience.
• Experience coordinating across multiple departments or business units is preferred for success in this position.
• Excellent calendar and time management skills with sound judgement in prioritising competing demands are crucial.
• Comfortable using AI tools and digital productivity systems; able to apply these technologies effectively within real workflows rather than just theoretical familiarity.
• Clear written and verbal communication skills are necessary for cross-departmental liaison as well as preparing meeting minutes and management summaries.
• Demonstrated ability to maintain confidentiality regarding sensitive business matters including HR issues or board-level information.
• Ability to operate with a moderate degree of independence while keeping executive leadership informed according to supervision guidelines set by the CEO.
• Proactive approach in flagging scheduling conflicts or project risks early rather than waiting for escalation.

What sets this company apart:

This healthcare organisation stands out for its commitment to nurturing talent within an inclusive environment where collaboration is celebrated. Employees benefit from flexible working opportunities tailored around office-based stability—allowing you to focus on building relationships without frequent travel demands. The company values ongoing professional development through training opportunities that empower staff at every level. With generous pension contributions available alongside access to knowledgeable colleagues who share expertise freely across departments, you’ll find yourself supported both personally and professionally. Leadership here is known for its supportive approach: encouraging open communication while respecting individual contributions. As part of this team-oriented culture rooted in compassion and dependability, your growth will be championed every step of the way.

What's next:

If you are enthusiastic about making a difference at executive level within healthcare services—and ready for your next challenge—this is your moment!

Apply today by clicking on the link provided; take your first step towards joining a collaborative network where your skills are truly valued.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C