Project Manager (Event)

A leading exhibitions and events specialist is seeking a Project Manager to join their vibrant team in KL. This is an exceptional opportunity for you to immerse yourself in the world of large-scale booth design and build projects, working alongside knowledgeable colleagues and supportive leadership. The organisation is renowned for its award-winning services, innovative approach, and commitment to delivering high-quality results for clients across diverse industries.

What you'll do:

As a Project Manager in this forward-thinking organisation based in KL, you will be entrusted with guiding complex booth design and build projects from inception through completion. Your day-to-day responsibilities will involve close interaction with clients to understand their vision, meticulous planning of project timelines and budgets, as well as hands-on coordination with both internal teams and external partners. You will be instrumental in driving business development efforts by fostering long-term client relationships built on trust and reliability. On-site presence during setup and teardown phases will allow you to ensure that every detail aligns with quality standards. By preparing detailed progress reports and conducting insightful post-event reviews, you will contribute significantly to the organisation’s culture of continuous improvement. Your ability to communicate openly across teams will help maintain smooth operations while supporting the collective success of each project.

• Oversee the entire lifecycle of booth design and build projects, ensuring seamless planning, coordination, execution, and delivery that meets client expectations.
• Facilitate client briefings with empathy and clarity, establish realistic timelines, monitor budgets closely, and ensure all project milestones are achieved efficiently.
• Drive business development initiatives by nurturing client relationships and promoting booth construction as well as official contractor services with a considerate approach.
• Collaborate effectively with internal design teams, production staff, and external vendors such as carpenters, printers, and AV specialists to deliver outstanding project outcomes.
• Supervise on-site setup and teardown activities with attention to detail to guarantee quality standards are upheld and deadlines are consistently met.
• Manage variation orders thoughtfully, prepare comprehensive progress reports for stakeholders, and conduct thorough post-event evaluations to foster continuous improvement.
• Support knowledge sharing within the team by documenting best practices and lessons learned from each project phase.
• Ensure compliance with health, safety, and environmental regulations throughout all stages of project delivery.
• Maintain open communication channels with all parties involved to resolve issues promptly while upholding a positive team spirit.
• Champion a culture of collaboration by encouraging input from diverse perspectives during project planning and execution.

What you bring:

To excel as a Project Manager within this dynamic environment, your background should reflect substantial hands-on experience managing complex booth fabrication or event build assignments. Your educational grounding in fields such as Events Management or Architecture will provide valuable context for interpreting technical drawings and collaborating effectively with creative professionals. You bring not only technical proficiency but also highly developed interpersonal skills that foster harmonious teamwork across diverse groups. Your ability to negotiate thoughtfully with vendors ensures resource efficiency while upholding quality standards. Organisational acumen allows you to manage competing demands gracefully under pressure. Above all, your dedication to continuous improvement—demonstrated through reflective post-project evaluations—will make you an invaluable contributor to both individual projects and broader organisational goals.

• A degree or equivalent qualification in Events Management, Architecture, Interior Design or Project Management provides a solid foundation for understanding the technical aspects of this role.
• Demonstrated experience spanning 5–8 years managing booth fabrication or event build projects equips you with practical insights into industry best practices.
• Proficiency in reading AutoCAD drawings enables you to interpret design specifications accurately when liaising with designers or contractors.
• A deep understanding of production materials ensures informed decision-making when selecting resources or negotiating costs with suppliers.
• Strong negotiation skills allow you to secure favourable terms from vendors while maintaining positive working relationships built on mutual respect.
• Excellent interpersonal abilities help you collaborate seamlessly with colleagues across departments as well as external partners such as carpenters or AV specialists.
• Outstanding organisational skills enable you to juggle multiple priorities simultaneously without compromising on quality or deadlines.
• A keen eye for detail ensures that every aspect of project delivery meets the highest standards expected by clients.
• Effective written and verbal communication skills empower you to convey information clearly during client briefings or when preparing progress reports.
• A commitment to continuous learning means you actively seek feedback after each event to refine processes for future success.

What sets this company apart:

This organisation specialises in organising exhibitions and events, offering comprehensive services that include venue management, interior design, and multimedia product installations. The organisation has earned numerous awards and accolades for its innovative and high-quality services within the industry. With ambitious growth plans on the horizon – including preparations for public listing – you will find yourself at the heart of transformative projects that shape both company culture and business growth. Employees benefit from an outcome-based work environment, strong learning and growth opportunities, vibrant culture, and supportive colleagues and management team.

What's next:

If you are ready to take your career in project management to new heights within a supportive team environment focused on growth and collaboration, this is your moment!

Apply today at soonyee.woo@robertwalters.com.my or by clicking on the link – your next rewarding challenge awaits.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C