Purchasing Executive (2 Yrs Contract)

A leading organisation in Shah Alam is seeking a Purchasing Executive for a two-year contract, offering you the chance to be part of a supportive and inclusive team that values collaboration and professional growth. This role is perfect for someone who thrives in an environment where teamwork, dependability, and interpersonal skills are celebrated.

What you'll do:

As a Purchasing Executive based in Shah Alam, you will play an integral role in ensuring the smooth operation of procurement processes within the organisation.

• Work closely with internal departments to understand purchasing requirements and ensure all needs are met efficiently through considerate communication.
• Coordinate with suppliers to negotiate terms, maintain positive relationships, and secure quality goods at favourable prices while demonstrating empathy and respect.
• Prepare purchase orders accurately and promptly, ensuring all documentation is complete and compliant with organisational policies.
• Monitor inventory levels regularly to anticipate needs and prevent shortages by sharing information openly with relevant teams.
• Support the evaluation of supplier performance by gathering feedback from colleagues and maintaining honest records of interactions.
• Assist in resolving any discrepancies or issues related to deliveries or invoices by responding quickly and kindly to all parties involved.
• Collaborate with finance teams to ensure timely payments and address any queries in a polite manner that fosters trust.
• Participate in regular meetings with stakeholders to share updates on purchasing activities, listen actively to concerns, and offer solutions that benefit everyone involved.
• Contribute ideas for process improvements by connecting with peers across departments and supporting communal efforts towards efficiency.
• Maintain accurate records of purchases, contracts, and supplier communications in a dependable manner that supports transparency.

What you bring:

The ideal candidate for the Purchasing Executive position will bring proven experience from previous roles involving procurement or purchasing within organisations known for their collaborative culture.

• Degree in Supply Chain Management, Business Administration or related field (CGPA 3.3 above only)
• Demonstrated experience in purchasing or procurement roles within a reputable organisation where collaboration was essential for success.
• Excellent interpersonal skills that enable you to build trusting relationships with colleagues and suppliers through considerate communication.
• Strong organisational abilities allowing you to manage multiple tasks simultaneously while maintaining accuracy in documentation.
• Proven track record of responding promptly and kindly when resolving issues related to deliveries or invoices.
• Ability to work effectively as part of a team by sharing information openly and supporting communal goals.
• Familiarity with inventory management systems or software used for tracking purchases within an inclusive workplace setting.
• Competence in preparing purchase orders accurately while adhering to company policies regarding compliance.
• Experience participating in meetings where active listening was required to understand stakeholder concerns fully before offering solutions.
• Understanding of financial processes related to procurement such as payment coordination or invoice reconciliation.
• Commitment to maintaining transparent records that support trust among all parties involved.

Robert Walters SEA is acting as an Employment Business in relation to this vacancy.