Contract Coordinator (Penang Based)

A leading organization in Penang is seeking a Contract Coordinator to join its team. This position places you at the core of the company’s legal operations, ensuring that all contracts are executed efficiently, accurately, and in full compliance with internal policies and external regulations. You will have the opportunity to collaborate closely with cross-functional teams across the business, contributing to smooth and effective contract management processes.

What you'll do:

As a Contract Coordinator, you will immerse yourself in a vital support function that underpins the smooth operation of contractual agreements across the organisation. Key responsibility :

• Coordinate the end-to-end process of contract execution by routing documents to appropriate internal and external signatories promptly and efficiently.
• Work closely with departments such as legal, finance, procurement, and leadership to confirm all necessary approvals are obtained before any contract is signed.
• Monitor the progress of contracts throughout the signature workflow, proactively following up with stakeholders to ensure timely completion of each stage.
• Prepare documents for signature using digital tools like DocuSign or Adobe Sign as well as managing physical signatures when required.
• Verify the authority and validity contract, ensuring compliance with established signatory limits and company policy.
• Track and document every stage of the signing process meticulously for audit purposes, maintaining clear records for future reference.
• Maintain accurate filing systems for both digital and physical copies of executed contracts in line with regulatory requirements and data protection laws.
• Support contract retrieval processes and assist with audits by providing relevant documentation quickly and efficiently when requested.
• Act as the primary liaison between internal stakeholders and external parties regarding contract signing matters, facilitating clear communication at every step
• Escalate any issues or delays encountered during the contract execution process to relevant stakeholders promptly to avoid bottlenecks

What you bring:

To excel in this role, you will bring proven experience from roles where managing documentation workflows was central—ideally within legal administration or compliance settings. Key requirements :

• Bachelor’s Degree in Business Administration, Law, Commerce or a related field is essential for this position as it provides a strong foundation in relevant principles.
• At least 2–3 years’ experience working in contract administration, legal coordination, compliance or another administrative role involving documentation workflows.
• Familiarity with e-signature platforms such as DocuSign or Adobe Sign is desirable as these tools are integral to efficient document processing.
• Strong attention to detail with a solid understanding of contract lifecycle processes and fundamental legal terminology.
• Proven ability to handle confidential and sensitive information with the highest level of discretion.
• Excellent communication and interpersonal skills, with the ability to build positive relationships across all levels of an organization.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

What sets this company apart:

This organisation stands out for its dedication to creating an inclusive workplace where every employee feels supported and empowered. The leadership team is approachable and genuinely invested in nurturing talent from within—ensuring that everyone has room to grow professionally while contributing meaningfully towards shared goals. By joining this team in Penang, you become part of an environment that prioritises wellbeing alongside achievement—a place where your contributions are recognised and celebrated regularly.

What's next:

If you are ready to take on a rewarding new challenge as a Legal Coordinator within a supportive team environment, we encourage you to apply now!

Apply today by clicking on the link provided—your next career step awaits!

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C