Executive Assistant

An exciting opportunity has arisen for a highly organised and experienced Executive Assistant to provide comprehensive support to the Chief Executive Officer in Petaling Jaya.

What you'll do:

As an Executive Assistant based in Petaling Jaya, you will be entrusted with a broad range of responsibilities that require exceptional organisational abilities and interpersonal skills.

• Manage and maintain the CEO’s calendar by scheduling meetings, appointments, coordinating travel arrangements, transportation logistics, and accommodation bookings to ensure optimal time management.
• Prepare, review, and organise documents such as presentations and reports for both internal teams and external stakeholders to facilitate clear communication and informed decision-making.
• Serve as the primary point of contact between the CEO and various parties including internal teams, business partners, and external stakeholders to foster strong relationships and efficient information flow.
• Coordinate board meetings, leadership team sessions, and company events by preparing agendas, materials, taking minutes, and ensuring all logistical aspects are meticulously arranged.
• Draft, review, and manage correspondence, reports, proposals, and other official documents on behalf of the CEO to uphold high standards of professionalism in all communications.
• Liaise with internal and external lawyers regarding legal documents while ensuring timely filing and secure safekeeping of company contracts to maintain compliance and organisation.
• Oversee daily office administrative operations including facilities management, pantry supplies, cleaners’ schedules, printer maintenance, stationery inventory, water dispensers upkeep, air-conditioning servicing, and building management coordination.
• Handle confidential documents and sensitive communications with the highest degree of discretion to protect privacy and maintain trust at all times.
• Support expense reporting by preparing claims submissions accurately while assisting with financial documentation as required by the CEO.
• Provide ad hoc administrative support or project assistance as assigned to contribute positively towards team objectives.

What you bring:

To excel as an Executive Assistant in this environment requires more than just technical proficiency—it calls for a blend of practical experience supporting senior leaders alongside well-honed soft skills such as empathy, reliability, adaptability, tactfulness.

• A bachelor’s degree or equivalent work experience demonstrating your readiness for high-level administrative responsibilities is essential for this role.
• At least five years’ proven experience as an Executive Assistant or Personal Assistant supporting C-suite executives equips you with valuable insights into executive workflows.
• Experience coordinating with external lawyers or handling legal matters is considered an added advantage for candidates seeking this position.
• Proficiency in Microsoft Office applications enables you to create polished documents quickly while managing data efficiently across platforms like Word, Excel, PowerPoint.
• Exceptional organisational skills allow you to prioritise tasks effectively even when faced with competing deadlines or last-minute changes in plans.
• Excellent written and verbal communication skills empower you to interact professionally with diverse audiences both inside and outside the organisation.
• Demonstrated ability to multitask ensures you can handle simultaneous projects without compromising quality or attention to detail.
• Professional discretion is vital when dealing with confidential information or sensitive topics related to company strategy or personnel matters.
• A collaborative mindset helps you build positive relationships across departments while contributing constructively within team settings.

What's next:

If you are ready to take on a rewarding challenge where your organisational talents will truly shine then this could be the perfect next step in your career journey—apply now!

Apply today by clicking on the link provided—your future as an Executive Assistant awaits!

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C