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Office Manager - KLCC

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Our client is seeking a highly organised and dependable Office Manager to oversee their day-to-day operations. This dual role not only involves managing office logistics, facilities, and supplies but also supporting key HR tasks such as recruitment support, employee onboarding, and engagement activities.

The successful candidate will ensure the office runs smoothly and that all HR-related functions are efficiently coordinated to maintain a productive and positive work environment.

  • Dual role involving both office management and HR support
  • Opportunity to contribute to a positive work culture through employee engagement activities
  • Chance to utilise strong organisational and multitasking abilities in a fast-paced environment

What you'll do:

As an Office Manager, your role will be pivotal in maintaining the smooth running of the office. You'll be responsible for overseeing daily operations, managing supplies, handling vendor relationships, supervising space planning, ensuring health and safety compliance, organising company events, monitoring budgets, providing HR support during onboarding processes, assisting with recruitment activities, planning employee engagement initiatives, and supporting policy communication. Your ability to multitask effectively in this fast-paced environment will be crucial.

  • Oversee the daily operations of the office, ensuring an efficient work environment and a seamless flow of administrative tasks.
  • Manage office supplies, equipment, and vendor relationships, including negotiating contracts and ensuring timely maintenance and services.
  • Supervise office space planning, seating arrangements, and facility-related issues.
  • Ensure compliance with health and safety regulations, conduct risk assessments, and manage emergency procedures and office security.
  • Organise company events, meetings, and team-building activities.
  • Monitor and manage the office operations budget.
  • Assist HR in onboarding new employees by setting up workstations, coordinating system access.
  • Provide administrative support for recruitment activities.
  • Collaborate with HR to plan and execute employee engagement activities.
  • Support the HR team in communicating and enforcing company policies.

What you bring:

The ideal candidate for this Office Manager position brings proven experience in a similar role with HR responsibilities. You possess knowledge of office management procedures along with facilities management skills. Your strong communication skills enable you to liaise effectively with employees at all levels. Proficiency in MS Office Suite (Word, Excel, PowerPoint) along with HR/office management software is essential. Your excellent organisational and multitasking abilities will be put to good use in this role. You are discreet and can handle sensitive HR information confidentially. Familiarity with health and safety regulations and employment laws is a must. A Bachelor’s degree in Business Administration or Human Resources is preferred.

  • Proven experience as an Office Manager or in a similar role with HR responsibilities.
  • Knowledge of office management procedures, facilities management, and HR support functions.
  • Strong communication and interpersonal skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and HR/office management software.
  • Excellent organisational and multitasking abilities.
  • Discretion and the ability to handle sensitive HR information confidentially.
  • Familiarity with health and safety regulations and employment laws.
  • Bachelor’s degree in Business Administration or Human Resources is preferred.

What sets this company apart:

Our client is a well-established organisation that values its employees and fosters an inclusive work environment. They believe in providing their staff with flexible working opportunities, generous pensions contributions, and training opportunities for personal and professional growth. They are committed to maintaining a positive work culture where everyone feels valued and appreciated.

What's next:

Ready to take the next step in your career? Apply now!

Apply today by clicking on the link provided. We look forward to receiving your application!

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C

Contract Type: FULL_TIME

Specialism: Human Resources

Focus: Other specialist positions

Industry: Financial Services

Salary: MYR6,000 - MYR9,000 per month

Workplace Type: On-site

Experience Level: Mid Management

Location: Kuala Lumpur

Job Reference: C7WXHV-EA2C4BA9

Date posted: 5 February 2025

Consultant: Jason Ong

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