Our client is seeking a highly organised and dependable Office Manager to join their team in KL Sentral. This role requires a professional who can respond quickly and positively in all situations, maintaining poise and efficiency.
You will be entrusted with a great deal of responsibility, overseeing office and administrative systems, managing secretarial matters for Partners and C-level executives, and leading a team of administrative and support professionals both locally and across multiple offices.
- Lead a team of administrative and support professionals
- Manage secretarial matters for Partners and C-level executives
- Oversee office and administrative systems
What you'll do:
As an Office Manager, your role will be pivotal in ensuring the smooth running of our client's operations. Your day-to-day responsibilities will include providing top-notch administrative support to Partners and C-suite executives, coordinating conferences, managing logistics, overseeing Executive Assistants, assisting with marketing materials production, maintaining an organised electronic filing system, fostering teamwork among Executive Assistants, training new hires for smooth onboarding, serving as the primary contact for all administrative matters, overseeing general office maintenance, assisting with contract renewals, tendering processes, and monitoring vendor performance.
- Provide administrative support to Partners and C-Suite executives
- Coordinate conferences and manage logistics
- Oversee and manage Executive Assistants and the front desk
- Assist with the production and printing of marketing materials and presentation collaterals
- Maintain and organise the electronic filing system
- Communicate and collaborate with the Executive Assistants for major production projects
- Train and coach new Executive Assistants to ensure smooth onboarding
- Serve as the primary contact for all administrative matters within the office
- Oversee general office maintenance and ensure facilities are well-maintained
- Assist with contract renewals, tendering process, and monitor vendor performance
What you bring:
The ideal candidate for this Office Manager position brings a wealth of proven experience in office management or a similar role. You have strong organisational skills with keen attention to detail that enables you to manage multiple tasks efficiently. Your excellent communication skills allow you to interact effectively at all levels within the organisation. Your leadership skills enable you to guide a team towards achieving common goals. Proficiency in MS Office Suite is essential for creating presentations and managing electronic files. Experience in coordinating logistics for meetings or events is crucial. Lastly, your ability to handle sensitive information with discretion is paramount.
- Proven experience in office management or similar role
- Strong organisational skills with attention to detail
- Excellent communication skills both written and verbal
- Ability to lead a team effectively
- Proficiency in MS Office Suite
- Experience in coordinating logistics for meetings or events
- Ability to handle sensitive information with discretion
- Experience in vendor management
What sets this company apart:
Our client is renowned for their commitment to creating a supportive and inclusive work environment. They value the contribution of each team member and offer opportunities for personal and professional growth. Their focus on work-life balance, flexible working opportunities, and generous pensions contributions sets them apart in the industry.
What's next:
Ready to take the next step in your career? Apply now!
Apply today by clicking on the link. We look forward to receiving your application!
Do note that we will only be in touch if your application is shortlisted.
