HR Administrator

An exciting HR Administrator job has just become available at the international organisation which is the world leader for manufacturing and production of industrial machine visions systems based in Penang. This company provides systems, solutions and services to its international customers through a network of group companies located in North and South America, Europe, Australia, and Asia, as well as through a global network of sales and service partners.

About the HR Administrator Role:
The HR Administrator will be responsible for overseeing personnel and daily operations of company’s human resources department in Southeast Asia.

Key Responsibilities:

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Write, regularly review HR policies and procedures, and update the employee handbook
• Bridge management and employee relations by addressing demands, grievances, or other issues
• Manage the recruitment and selection process
• Drive equality and diversity as part of the company culture and recruitment strategy
• Determine the training and development needs of staff, as well as organising external or internal training programmes
• Assist with performance reviews across departments, create performance improvement plans
• Review and enhance employee compensation and benefits plan to retain, attract top talent
• Create regular reports and presentations on HR metrics (e.g. turnover rates)
• Lead presentations regarding workplace ethics, teamwork, and productivity
• Nurture a positive working environment
• Ensure the company remains compliant with current employment law, policies, and regulations
• Organise and maintain HR employee records
• Update internal databases (e.g. leave of absence, sick days)
• Prepare HR documents, like job offers, employment contracts, new hire guides
• Liaise with local authorities on employment matters including work pass applications and/or government-related claims
• Oversee employee probationary periods
• Onboard/induct new staff in a timely manner employing the VITRONIC Group processes and formally introducing them to the company, their colleagues and their new roles and helping them to settle in
• Work with payroll outsourcing services to ensure employees get paid on time
• Offboard departing staff in a timely manner employing the VITRONIC Group processes and through conducting exit interviews
• Support senior management with the termination of employee employment when necessary
• Support the head office and international HR teams to specify and implement group level HR systems and policies
• Understand the values, strengths, and characteristics within a family-owned group of companies

To succeed in this role, you are required to have in-depth knowledge of local labour laws, legislation in Malaysia, and have a high level of integrity and sense of responsibility with commitment to good governance.

Key Requirements:

• A degree or equivalent in human resources or a related field
• Five or more years of relevant work experience as an HR Manager, HR Executive
• A natural leader, able to work independently with minimal supervision
• Able to handle sensitive employee and company information with confidentiality and discretion
• A team player, capable of handling high degrees of ambiguity

This company is much more than a machine vision systems provider and is anything but traditional. They have the people and ethos to act with speed, innovation, enterprise and creativity. The scope of the offer, the size of the business, the freedom and autonomy to drive your career forward all adds up to a great place to work.

If you are driven, determined and want to take the next step in your career, this HR Administrator role is right for you. You will be part of a forward-thinking company that values innovation and a progressive mindset.

Apply today or email me at jack.moh@robertwalters.com.my to discuss this new opportunity.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
(formerly known as Robert Walters Sdn Bhd)
Business Registration Number : 729828-T
Licence Number : JTKSM 423C