Project Coordinator

A leading regulatory affairs and market access consultancy is seeking a Project Coordinator to join their expanding team in Penang.

This is an exceptional opportunity for you to play a pivotal role in supporting project workflows, ensuring seamless operations, and contributing to the delivery of high-quality outcomes for clients across Southeast and East Asia. You will thrive in a multicultural environment that values collaboration, knowledge sharing, and professional growth. With the organisation’s ongoing expansion into international markets such as China, Taiwan, Hong Kong, Japan, and South Korea, your work will have a direct impact on healthcare industry trends throughout the region. If you are highly organised, process-oriented, and eager to support a team of subject matter experts while developing your own skills in project management, this contract-based position offers the perfect platform for your career journey.

• Join a supportive and multicultural team where your organisational skills will be valued and nurtured through collaborative projects spanning Southeast and East Asia.
• Gain exposure to international markets and healthcare industry trends while working alongside knowledgeable professionals dedicated to delivering outstanding client results.
• Benefit from flexible working opportunities and continuous training designed to help you grow within a company committed to expanding its reach across diverse regions.

What you'll do:

As a Project Coordinator based in Penang, you will be at the heart of the organisation’s project management function. Your day-to-day activities will involve tracking progress across multiple assignments, maintaining up-to-date records using Microsoft Office Suite tools, compiling data for regular reporting purposes, and communicating with colleagues from various departments. By ensuring that internal processes are consistently followed—and suggesting improvements where possible—you will help drive operational excellence. Your attention to detail will enable subject matter experts to dedicate their energy towards strategic regulatory work while you provide essential support behind the scenes. Success in this role comes from your ability to manage competing priorities with care, communicate proactively with others, and maintain an unwavering commitment to quality outcomes for both clients and your team.

• Track project progress meticulously and monitor deliverables to ensure all aspects of each assignment are completed on time and meet the highest standards of quality.
• Maintain comprehensive project documentation by updating trackers and status reports so that all stakeholders remain informed throughout every stage of the workflow.
• Compile, analyse, and interpret project data with accuracy to generate insightful reports and dashboards for project leads and senior leadership.
• Communicate clearly and effectively with cross-functional team members to foster alignment around project goals, expectations, and timelines.
• Support internal processes by ensuring established tools are followed diligently while also identifying opportunities for process improvement.
• Assist subject matter experts by managing administrative tasks so they can focus on high-value regulatory strategy and client delivery.
• Coordinate meetings, prepare agendas, and document action items to facilitate smooth collaboration among all participants involved in each project.
• Respond promptly to requests from leadership or team members regarding project updates or resource needs, demonstrating reliability in every interaction.
• Contribute positively to a culture of teamwork by sharing information openly and supporting colleagues whenever challenges arise.

What you bring:

To excel as a Project Coordinator, you bring proven experience coordinating projects within business or administrative settings—ideally supported by formal education in a related discipline. Your proficiency with Microsoft Office Suite allows you to create clear documentation, update trackers seamlessly, and present findings through well-crafted reports or dashboards. You possess strong interpersonal skills that make it easy for you to connect with colleagues across functions; your communication style is always polite yet effective. Being highly organised helps you juggle several responsibilities at once while maintaining accuracy in everything you do. Your analytical abilities come into play when compiling data or interpreting trends for leadership review. Above all else, your willingness to collaborate ensures that everyone benefits from shared knowledge and mutual support—qualities that are especially valued within this multicultural workplace.

• Bachelor’s degree in business administration, project management or a related field provides you with foundational knowledge relevant to this role.
• Ideally 1-2 years of experience in a similar capacity equips you with practical insights into effective project coordination within professional environments.
• Proficiency in Microsoft Office Suite—especially Teams, SharePoint, Excel, Word, and PowerPoint—enables you to handle documentation and reporting efficiently.
• Excellent verbal and written communication skills in English allow you to collaborate smoothly with colleagues from diverse backgrounds.
• Highly organised approach ensures you can manage multiple tasks simultaneously without losing sight of important details or deadlines.
• Experience creating reports as well as conducting basic data analysis demonstrates your analytical mindset when interpreting information for decision-making purposes.
• Familiarity with databasing concepts supports your ability to manage digital resources effectively within the scope of each assignment.
• A collaborative attitude means you enjoy working closely with others towards shared objectives while remaining considerate of different perspectives.

What sets this company apart:

This organisation stands out as a trusted partner for medical device manufacturers seeking regulatory guidance across Southeast Asia’s complex landscape. Employees benefit from being part of an inclusive network where cultural diversity is celebrated daily—creating an environment rich in learning opportunities. The company’s commitment to professional development is reflected through ongoing training initiatives tailored to individual growth aspirations. As expansion continues into new markets like China, Taiwan, Hong Kong, Japan, and South Korea, staff gain unique exposure to international best practices within the healthcare sector. Flexible working arrangements further enhance work-life balance while generous support from knowledgeable leaders ensures everyone feels empowered on their career path. Here you will find not only meaningful work but also genuine camaraderie among peers who share your enthusiasm for making a positive impact on global health outcomes.

What's next:

If you are ready to take the next step in your career journey within an inspiring international setting—apply now!

Apply today by clicking on the link provided; we look forward to welcoming your application.

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C