Payroll Executive

A leading beauty and lifestyle company is seeking a Payroll Executive and Human Resources Operations professional to join their high-growth Southeast Asia team based in Kuala Lumpur.

What you'll do:

As a Payroll Executive and Human Resources Operations specialist based in Kuala Lumpur, you will be entrusted with managing critical aspects of HR operations that underpin the success of a dynamic retail business.

• Administer comprehensive employee lifecycle processes including onboarding new hires, managing offboarding procedures, facilitating internal transfers, and overseeing contract management to ensure seamless transitions for all staff members.
• Maintain up-to-date employee records within the HRIS system (SuccessFactors) as well as physical personnel files, guaranteeing full compliance with statutory requirements and organisational policies.
• Prepare employment-related documentation such as offer letters, confirmation letters, and other HR correspondence while ensuring accuracy and confidentiality at all times.
• Support government reporting obligations by preparing necessary submissions for statutory claims and assisting with regulatory compliance matters relevant to HR operations.
• Serve as the first point of contact for employees and managers regarding HR operational queries, providing clear guidance and responsive support across various topics.
• Manage the complete payroll cycle for Malaysia from input validation through to final processing, ensuring strict adherence to local statutory regulations and tax requirements.
• Collaborate closely with payroll vendors and Finance Shared Services teams to guarantee timely payroll delivery as well as correct allocation of costs across departments.
• Oversee administration of employee benefits programmes including medical coverage, flexible benefits schemes, insurance policies, and vendor payments to ensure smooth service delivery.
• Assist with annual tax filings and support both internal and external audits by providing required payroll documentation in a timely manner.
• Generate regular reports on payroll activities and HR operations for management review while identifying opportunities for process optimisation within the shared services function.

What you bring:

To excel as a Payroll Executive and Human Resources Operations professional within this renowned organisation, you will bring proven expertise in managing complex HR processes coupled with deep familiarity around Malaysian payroll legislation.

• Bachelor’s degree in Human Resources Management, Business Administration or a related discipline is required for this position.
• A minimum of three to five years’ experience in HR operations and payroll management within Malaysia is essential for success in this role.
• Exposure to payroll processes or HR operations in other Southeast Asian markets would be considered highly advantageous.
• Comprehensive knowledge of statutory payroll compliance requirements as well as government reporting standards is necessary.
• Hands-on experience working with HRIS platforms (with preference given to those familiar with SuccessFactors) alongside established payroll systems is expected.
• Exceptional attention to detail combined with strong organisational abilities ensures accuracy across all tasks undertaken.
• Excellent communication skills paired with effective interpersonal abilities enable you to collaborate seamlessly across diverse teams.
• Demonstrated ability to maintain confidentiality when handling sensitive data is crucial for this role.
• Proficiency in additional Southeast Asian languages would be regarded as an asset but is not mandatory.

What's next:

If you are ready to take your career in human resources operations and payroll management to new heights within an inclusive global environment, we encourage you to explore this exciting opportunity today!

Apply today by clicking on the link provided—your next chapter awaits!

Do note that we will only be in touch if your application is shortlisted.

Agensi Pekerjaan Robert Walters Sdn Bhd
Business Registration Number : 729828-T
Licence Number : JTKSM 423C